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VIDEO RETAINERS

For ongoing video production

 

Best for clients who have recurring monthly projects or who require ongoing video production services

WHAT IS A VIDEO RETAINER?

A video retainer is an agreement between your business and RyCa Business Films that allows you access to our billable hours for a set period of time at a discounted rate. In simple terms, you pay us to act as your in-house creative video department for a set period of time and for pre-determined hours. A video retainer gives you first rights to a wide range of professional creative video services we offer without the overhead associated with a permanent employee on your end. Our goal with a retainer is to have an agreement that’s good for both parties and if it’s not good for both, it’s not good for either.

IS A VIDEO RETAINER RIGHT FOR YOU?

A video retainer is an agreement between your business and RyCa Business Films that allows you access to our billable hours for a set period of time at a discounted rate. In simple terms, you pay us to act as your in-house creative video department for a set period of time and for pre-determined hours. A video retainer gives you first rights to a wide range of professional creative video services we offer without the overhead associated with a permanent employee on your end. Our goal with a retainer is to have an agreement that’s good for both parties and if it’s not good for both, it’s not good for either.

WHAT ARE THE ADVANTAGES OF A VIDEO RETAINER?

Typically our projects are bid on a per project or per line item basis. We calculate our expenses on hourly rates but bill a turn-key price because we want to deliver our services to you for exactly what we said we would. We really do think it’s all about relationships, and we know what it’s like to think you’re getting a project for one price and then get billed for another.

By getting a creative retainer, you will know exactly how many hours of work you are getting. You will have first rights to our entire video staff, which means your jobs go to the front of the line. Plus, since you are agreeing to a set number of hours, we can offer the work at a discounted rate. The more hours you commit to, the lower your hourly rate will be. With a video retainer, RyCa Business Films retains a predetermined number of hours exclusively for you. So even if you have rush work, or an unplanned need, our video staff can respond to your needs immediately. It’s really like having us in-house.

If you have multiple small projects, we eliminate the need to seek estimates, manage multiple contracts, and pay multiple invoices. Basically, you are pre-purchasing the time to accomplish the work you need.

WHAT SHOULD YOU EXPECT?

Since you are essentially pre-purchasing time, you will get a list of the number of hours we worked on your projects each month. Typically, the number of hours in the retainer agreement isn’t perfect right off the bat, so to find the right balance for both of us we make the first 3 months somewhat variable and then base the remainder of the hours on our history.

WHAT HAPPENS IF I DON’T USE THE EXACT AMOUNT OF HOURS?

You never will, but the hope is that once we find the right baseline for your needs we can get really close and over the course of a year be within 10%. If you go over the budgeted number of hours we will alert you and charge at the predetermined rate or give you an estimate for the project at our retainer partner rate which is normally about 20% lower. If you don’t use all of the hours, unfortunately you lose them. However, we have been known to roll over hours from one month to the next but after the second month, we have to let them expire. You will know exactly how many hours got lost and hopefully that doesn’t happen often.

WHAT TYPES OF SERVICES DO I GET WITH A RETAINER?

Video Pre-Production, Video Production, Video Editing, and Video Post Production are of course included. But we also offer graphic design, UX design, website design, creative consulting, video marketing, marketing automation, marketing integration, research, writing, editing, storyboarding, photo retouching and some others. What’s important to know is that anything with a direct overhead or expense is not included – this includes things like rentals (set, wardrobe, location, or extra equipment), craft services, extra crew, talent, and a few others. There are just too many variables for us to be able to include such items.

QUESTIONS?

Still have questions about video retainers? Please contact us. We’d be happy to give you all the details and help you decide whether a retainer is right for you and your video needs. And we love making new friends, so even if a retainer isn’t right for you, we’d still like to meet you.